Privacy Policy

Effective Date: February 12, 2026
Last Updated: February 12, 2026

1. Introduction

Welcome to Pattern ReCognition Coaching, operated by Jet Vanderlee. (“I,” “me,” or “my”). I am committed to protecting your privacy and handling your personal data in a transparent and lawful manner.

This Privacy Policy explains how I collect, use, and safeguard your information when you visit www.patternrecognitioncoaching.com or engage my coaching services.

Although I am based in the United States, I comply with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) where applicable.

2. Data Controller

The data controller responsible for your personal data is:

Juliana “Jet” Vanderlee
Email: jet [AT] patternrecognitioncoaching [DOT] com
Business Address: Los Angeles, CA

3. Personal Data I Collect

A. Information You Provide Directly

When you contact me or engage coaching services, I may collect:

  • Name

  • Email address

  • Phone number (if provided)

  • Information shared in intake forms

  • Information shared during coaching sessions

  • Scheduling communications

B. Automatically Collected Information (Website Use)

Through Google Analytics, I may collect:

  • IP address (anonymized where possible)

  • Browser type

  • Device information

  • Pages visited

  • Date and time of visits

  • Referring URLs

This information is used for website performance and analytics purposes only.

4. Legal Basis for Processing (GDPR)

If you are located in the EU/EEA, I process your personal data under the following legal bases:

  • Contractual Necessity – To provide coaching services you request.

  • Legitimate Interests – To operate and improve my website and services.

  • Consent – For non-essential cookies (such as analytics) where required.

  • Legal Obligation – For tax, accounting, or regulatory compliance.

5. How I Use Your Data

I use your data to:

  • Provide coaching services

  • Communicate with you

  • Maintain coaching records

  • Improve website functionality

  • Comply with legal obligations

I do not sell, rent, or trade your personal data.

6. Confidentiality of Coaching Information

Information shared during coaching sessions is treated as confidential.

Session notes and related documents are stored securely within Google Workspace (Google Docs and Google Drive) and protected by password-restricted access.

Information will only be disclosed if:

  • Required by law

  • There is a risk of serious harm

  • You provide explicit written consent

7. Third-Party Processors

I use the following service providers:

Google Workspace (Google LLC)

Used for:

  • Email communications (Gmail)

  • Document storage (Google Docs/Drive)

  • Website analytics (Google Analytics)

Google acts as a data processor and provides GDPR-compliant safeguards, including Standard Contractual Clauses (SCCs) where required.

Google’s Privacy Policy: https://policies.google.com/privacy

OpenAI (ChatGPT)

I may use ChatGPT (OpenAI) to assist with formatting and organizing anonymized session notes. No full names, contact details, or direct identifying information are included. I reserve use of this technology for my clients who have expressly opted-in to such use. I will not use this technology if a client objects, for any reason.

OpenAI acts as a data processor. OpenAI’s Privacy Policy is available at:
https://openai.com/privacy

8. International Data Transfers

Because I am based in the United States and use Google services hosted in the U.S., your data may be transferred outside the European Economic Area (EEA).

Where applicable, transfers are protected through:

  • Standard Contractual Clauses (SCCs)

  • Google’s GDPR-compliant data processing terms

9. Data Retention

I retain personal data only as long as necessary:

  • Coaching records: 7 years.

  • Email correspondence: As needed for business operations

  • Analytics data: According to Google Analytics retention settings

After this period, data is securely deleted or anonymized.

10. Your Rights Under GDPR

If you are located in the EU/EEA, you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request deletion of your data

  • Restrict processing

  • Object to processing

  • Request data portability

  • Withdraw consent at any time

  • Lodge a complaint with your local Data Protection Authority

To exercise any of these rights, contact: jet [AT] patternrecognitioncoaching [DOT] com

11. Cookies

My website uses cookies, including Google Analytics cookies, to understand website traffic and improve user experience.

If required by applicable law, you will be asked to consent to non-essential cookies.

You may disable cookies in your browser settings at any time.

12. Data Security

I implement reasonable technical and organizational safeguards, including:

  • Password-protected systems

  • Secure Google Workspace environment

  • Limited access to personal data

However, no method of electronic transmission is completely secure.

13. Children’s Privacy

My services are not directed toward individuals under 18. I do not knowingly collect personal data from children.

14. Changes to This Policy

I may update this Privacy Policy from time to time. The updated version will be posted on this page with a revised “Last Updated” date.

15. Contact Information

If you have questions about this Privacy Policy or your data, please contact:

Jet Vanderlee / Pattern ReCognition Coaching
Email: jet [AT] patternrecognitioncoaching [DOT] com